If you’re looking to hire a Salesforce admin, you already know how critical it is to have a skilled person in the role.

While hiring a Salesforce administrator, you need to assess whether they can carry out the huge variety of tasks required of them. Knowing the technology isn’t enough, they need to handle their day-to-day roles as well.

Before you hire a Salesforce admin, ensure that they are aware of these day-to-day roles like archiving reports, fixing end-user login issues and have the skill set to perform them.

We have prepared 10 questions that will help you assess their knowledge in both these areas.

While hiring a Salesforce administrator, test how familiar they are with the different technical duties that come with the designation and how they plan to handle it.

Hire a Salesforce admin that excels in the field

  • 1

    What is SSO and are you comfortable with it?

    Single sign-on (SSO) is a session and user authentication service that permits a user to use one set of login credentials to access multiple applications.

    Along with being comfortable with SSO, they should also show familiarity with two-factor authentication, and certificate problems.

  • 2

    How do you use a CRM tool to achieve targets?

    The interviewee should be able to demonstrate an understanding of different CRM tools like Salesforce Sales Cloud, Freshsales, and more. They should also present a CRM strategy involving picking the tool that they think will help achieve the goal.

  • 3

    How do you measure Salesforce user adoption?

    They should build reports and dashboard with information like log-ins, edits, new-creations. With the data, they can create different reports like activity report, lead report, opportunity report.

  • 4

    What are the different types of reports available in Salesforce?

    They should respond with the four types of reports and be aware of the difference between them.

    • Tabular Reports - Simple listing of data without any subtotals
    • Summary Reports - Listing of data with groupings and sub totals
    • Matrix Reports - Records data both by row and by column
    • Joined reports - Blocks of related information in a single report

    You can also ask them to give you examples of when they would use which.

  • 5

    How do you plan on keeping the metric report relevant?

    The metrics of the metric report should be relevant to the audience for the report. A comprehensive report can also be made relevant by having the address of each audience in different sections.

    You can also ask for examples or bring company specific scenarios while hiring a Salesforce admin.

    Before you hire a Salesforce admin, you should understand their plans for your company and how their previous experience relates to their plans as well.

Hire a Salesforce admin that is suited to your company

  • 1

    How do you plan to manage the data in our company? (You can add your unique data requirements)

    They should be able to give you a plan which includes:

    • Setting up validation rules
    • Preventing data duplication
    • Improvement of data quality
    • Implement virus scanner
    • Optimization of data based on your unique requirements
  • 2

    In the past, how have you managed change within the company?

    They should outline the following:

    • Be in close contact with stakeholders and communicate change.
    • Managed/Assisted with at least two Salesforce Releases per year. This included distributing newsletters and hosting training to facilitate communication.
    • Made technical efforts like in-app guidance to highlight the changes.
  • 3

    How do you plan to create/maintain/enhance process automation in your company?

    The interviewee should be able to identify places in which they could implement automation. They should support this by informing you of the tools they’ll use.

  • 4

    Have you previously implemented any framework to improve the efficiency of business operations?

    This could include a wide range of things like building relationships to understand the room for improvement, developing frameworks to increase transparency in the business processes, and more.

  • 5

    How do you plan to stay up to date with new Salesforce technology?

    This question should not just be followed by a plan but also a motivation to help other members of the team to also stay up to date.

    See how they:

    • Demonstrate ways to increase knowledge for themselves
    • Present familiarity with different learning tools

    We recommend that you supplement these questions with specificity. Give them real-time scenarios and see how quickly they can think on their feet.

    These questions will also help you under the soft-skills of the person while hiring a Salesforce administrator, as it demonstrates leadership, teamwork and communication skills.