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How RAG Can Make LLMs Smarter and More Useful

Real-World Benefits of RAG in LLMs for SaaS & Product Teams

Large Language Models (LLMs) are great at processing and generating decisions, but they have some limitations. They often rely on older training data, can sometimes provide incorrect information, and may struggle with highly specific or current topics. This is where Retrieval-Augmented Generation (RAG) comes in.

RAG helps LLMs give better answers by using additional, up-to-date information. In this article, we’ll explain how it works and show a real example of how RAG can help someone decide if a company is good to work for.

What is RAG?

RAG stands for Retrieval-Augmented Generation. It’s a method that combines the knowledge already built into an LLM with specific, current data from outside sources. This improves the accuracy and relevance of the responses.

There are tons of examples to be showcased how RAG can help get the best out of LLMs. We will be sharing one of those in this content. 

For people who do not know what RAG is, let’s understand this first. 

RAG stands for Retrieval Augmented Generation. It is a technique that inputs an LLM with a knowledge that you or your company carries to generate more accurate and current responses. 

What are the key benefits of using RAG over directly using LLMs

Key benefits:

Accuracy & Reliability

  • Reduces hallucination by grounding responses in real data (we will see where using only LLM can hallucinate)
  • Provides verifiable sources for claims (you are the source of information to make validated decisions)
  • More current information vs LLM’s training cutoff (informations are retrieved or decisions are made on basis of more current information

Cost Efficiency

  • Smaller context window needed (as you are now generating additional and current information while querying)
  • Can use smaller, cheaper models effectively (host your own LLMs)
  • Reduced token usage for common queries

Knowledge Control

  • Update knowledge without retraining (Control information you share)
  • Add/remove information instantly 
  • Domain-specific expertise (use LLMs for your own purpose, for more accurate outcome)

Compliance & Transparency (full control on information your share)

  • Traceable information sources
  • Auditable response generation
  • Better control over sensitive data

Performance

  • More relevant responses for domain-specific queries
  • Better handling of rare/specific topics
  • Improved consistency in answers

Where RAG Can Be Used

  • Customer Support: Answer queries using company-specific information.
  • Research Help: Summarize data from various sources.
  • Content Creation: Generate text with references and sources.
  • Chatbots: Provide detailed, real-time answers for customers.

How Does RAG Work?

RAG works in 3 main steps:

Storage:

      • Break down documents into smaller chunks.
      • Convert the chunks into a searchable format (embeddings).
      • Store them in a vector database for easy retrieval.

Retrieval:

      • When a user asks a question, the query is converted into a searchable format.
      • Relevant chunks of information are pulled from the database.

Generation:

    • The LLM combines the retrieved data with the user’s question.
    • The response is generated using both the external data and the LLM’s own knowledge.

A Real-Life Example: Evaluating a Company for Job Seekers

Traditionally, job seekers rely on:

  • Company websites or LinkedIn profiles, which may highlight only positive aspects.
  • Glassdoor or similar platforms, which offer limited reviews.
  • Recommendations from friends or colleagues, which depend on a small network.

How RAG with LLMs can help you get more accurate and unbiased answer

It will gather the latest information about the company from multiple sources and not just few that a candidate might look at: 

  • Employee reviews
  • News articles
  • Financial health
  • Social media
  • Salary data

It will then analyze Important Factors:

  • Work-life balance
  • Growth opportunities
  • Pay competitiveness
  • Company stability
  • Employee happiness

Finally it gives:

  • Overall company score
  • Key strengths and weaknesses
  • Specific red flags
  • Questions to ask in interviews
  • Negotiation tips

Techniques for Using RAG

There are 3 different techniques to implement RAG to train LLM in the above case: 

  • Basic RAG: Simple website scraping and evaluation
  • Multi-source RAG: Combines multiple data sources (website, reviews, news) with structured data (employee count, benefits)
  • Chain-of-Thought RAG: Breaks analysis into specific aspects (work-life balance, compensation, growth) and synthesizes findings

Lets deep dive into these 3 techniques with code and outcome. You can use any techniques after experimenting with your data and LLMs you are using, as normally chain-of-thoughts helps you give answers specific to questions you are asking while multisource with structured data helps you grab information into much usable format. You may combine techniques too to get optimum results. 

Lets connect OpenAi or any LLM with your API and for example take Mavlers as an example of a company you are researching for. 

# User when inputs in LLMs using API

“Is Mavlers a good company to work for?”

# He will get following answer: 

Mavlers is a digital services company providing web development, email marketing, and digital marketing solutions. They have good work culture and offer remote opportunities

  • Now lets use basic RAG technique and see how RAG will change this output
from typing import List, Dict

from langchain.embeddings import OpenAIEmbeddings

from langchain.vectorstores import FAISS

from langchain.chat_models import ChatOpenAI

import requests

from bs4 import BeautifulSoup

# 1. Basic RAG

class BasicCompanyRAG:

    def __init__(self):

        self.embeddings = OpenAIEmbeddings()

        self.vector_store = FAISS.from_texts([], self.embeddings)

        self.llm = ChatOpenAI()

    def evaluate_company(self, company_name: str) -> str:

        # Scrape basic company info

        company_data = self.scrape_company_website(company_name)

        # Store in vector database

        self.vector_store.add_texts([company_data])

        # Query and generate response

        context = self.vector_store.similarity_search(

            f”Is {company_name} a good company to work for?”,

            k=3

        ) 

        return self.llm.predict(f”””Based on this context, evaluate {company_name} as an employer:

            Context: {context}“””)

# Example usage

def evaluate_company_all(company_name: str):

    basic_rag = BasicCompanyRAG()

    basic_result = basic_rag.evaluate_company(company_name)

    return {

        ‘basic_analysis’: basic_result

           }

# Usage example

if __name__ == “__main__”:

    company_name = “Mavlers”

    results = evaluate_company_all(company_name)

   print(results[‘basic_analysis’]) # Basic evaluation 

Output – Basic RAG

“Basic RAG Analysis:

Mavlers is a remote-first digital services company with 500+ employees. Growing presence in US/UK markets. Focuses on web development and digital marketing solutions.”

Brings 500+ employees and global presence of US/UK markets giving more specific answers compared to earlier. 

  • Lets try with Multisources + Structured Data RAG technique
from typing import List, Dict

from langchain.embeddings import OpenAIEmbeddings

from langchain.vectorstores import FAISS

from langchain.chat_models import ChatOpenAI

import requests

from bs4 import BeautifulSoup

# 2. Multi-source RAG + Structured Data

class MultiSourceCompanyRAG:

    def __init__(self):

        self.embeddings = OpenAIEmbeddings()

        self.vector_store = FAISS.from_texts([], self.embeddings)

        self.llm = ChatOpenAI()

        self.structured_data = {}

    def collect_data(self, company_name: str):

        sources = {

            ‘website’: self.scrape_company_website(company_name),

            ‘reviews’: self.get_employee_reviews(company_name),

            ‘news’: self.get_news_articles(company_name),

            ‘linkedin’: self.get_linkedin_data(company_name)

        }

        # Store unstructured text

        for source, text in sources.items():

            self.vector_store.add_texts([text], metadatas=[{‘source’: source}])

        # Extract structured data

        self.structured_data = {

            ’employee_count’: self.extract_employee_count(sources),

            ‘benefits’: self.extract_benefits(sources),

            ‘tech_stack’: self.extract_tech_stack(sources),

            ‘growth_rate’: self.calculate_growth_rate(sources)

        }

    def evaluate_company(self, company_name: str) -> Dict:

        # Get relevant context

        context = self.vector_store.similarity_search(

            f”What’s it like to work at {company_name}?”,

            k=5

        )

        # Combine with structured data

        analysis = self.llm.predict(f”””

            Evaluate {company_name} based on this information:

            Context: {context}

            Structured Data: {self.structured_data}

        “””)

        

        return {

            ‘analysis’: analysis,

            ‘structured_data’: self.structured_data,

            ‘sources’: [doc.metadata[‘source’] for doc in context]

        }

# Example usage

def evaluate_company_all(company_name: str):

    multi_rag = MultiSourceCompanyRAG()

    multi_rag.collect_data(company_name)

    multi_result = multi_rag.evaluate_company(company_name)

    return {

          ‘multi_source_analysis’: multi_result

           }

# Usage example

if __name__ == “__main__”:

    company_name = “Mavlers”

    results = evaluate_company_all(company_name)

   print(results[‘multi_source_analysis’]) # Detailed multi-source analysis

Output – Multisource RAG + Structured Data

# Multi-source analysis output:

{

‘analysis’: ‘Growing digital services company with strong remote culture and diverse client portfolio’,

‘structured_data’: {

’employee_count’: ‘500+’,

‘tech_stack’: [‘WordPress’, ‘PHP’, ‘React’, ‘HubSpot’],

‘benefits’: [‘Remote work’, ‘Healthcare’, ‘Learning allowance’],

‘growth_rate’: ‘40% YoY’

},

‘sources’: [‘company_website’, ‘glassdoor’, ‘linkedin’, ‘news_articles’]

}

It breaks output into more structured outcomes, which can be used for different purposes as well. It can also get information like growth as well as benefits if it’s publicly available. 

  • Lets try with Chain-of-thoughts RAG Technique: 
from typing import List, Dict

from langchain.embeddings import OpenAIEmbeddings

from langchain.vectorstores import FAISS

from langchain.chat_models import ChatOpenAI

import requests

from bs4 import BeautifulSoup

# 3. Chain-of-Thought RAG

class ChainOfThoughtCompanyRAG:

    def __init__(self):

        self.embeddings = OpenAIEmbeddings()

        self.vector_store = FAISS.from_texts([], self.embeddings)

        self.llm = ChatOpenAI()

    def evaluate_company(self, company_name: str) -> Dict:

        # Define evaluation aspects

        aspects = [

            “What’s the company’s work-life balance?”,

            “How’s the compensation and benefits?”,

            “What are the growth opportunities?”,

            “How stable is the company?”,

            “What’s the company culture like?”

        ]

        

        evidence = {}

        for aspect in aspects:

            # Get relevant context for each aspect

            context = self.vector_store.similarity_search(aspect, k=3)

            # Analyze each aspect separately

            evidence[aspect] = self.llm.predict(f”””

                Based on this context, answer: {aspect}

                Context: {context}

            “””)

        

        # Synthesize final analysis

        final_analysis = self.llm.predict(f”””

            Given these findings about {company_name}, provide a final evaluation:

            Evidence: {evidence}

        “””)

        

        return {

            ‘overall_analysis’: final_analysis,

            ‘aspect_analysis’: evidence

        }

# Example usage

def evaluate_company_all(company_name: str):

    cot_rag = ChainOfThoughtCompanyRAG()

    cot_result = cot_rag.evaluate_company(company_name)

    return {

          ‘chain_of_thought_analysis’: cot_result

           }

# Usage example

if __name__ == “__main__”:

    company_name = “Mavlers”

    results = evaluate_company_all(company_name)

   print(results[‘chain_of_thought_analysis’])  # Aspect-by-aspect analysis

 

Output – Chain-of-Thoughts RAG

# Chain-of-thought analysis output:

{

   ‘overall_analysis’: ‘Stable remote employer with good growth trajectory in digital services’,

   ‘aspect_analysis’: {

       ‘work_life_balance’: ‘Flexible remote work, project deadlines can impact balance’,

       ‘compensation’: ‘Market competitive, varies by location and role’,

       ‘growth_opportunities’: ‘Good exposure to technologies and clients’,

       ‘stability’: ‘Growing revenue, expanding client base’,

       ‘culture’: ‘Remote-first, delivery-focused environment’

   }

}

Here it brought answers for specific aspects we broke into and asked and gave more to the point answers to the questions usually candidates would have. 

The entire example is to learn how RAG can be used with LLM to improvise results of outcome. The above results too have scope of improvisation and can be enhanced to great value depending on what outcome you wish to achieve. 

Why RAG is a Game-Changer

RAG makes LLMs more powerful by filling in their gaps. Whether you’re a job seeker evaluating a company or a business creating a smarter chatbot, RAG ensures answers are accurate, reliable, and relevant to your specific needs. By using techniques like Basic RAG, Multi-Source RAG, or Chain-of-Thought RAG, you can unlock smarter and more effective AI solutions.

The best part? RAG is flexible. You can experiment with different methods or combine them to achieve the results you need.

Let’s make smarter decisions with smarter AI!

Why Google Searches For “Remote Teams” Increased By 1150% During COVID

Why Google Searches For “Remote Teams” grow 1150% in COVID-19?

During the extreme circumstances that occurred during COVID-19 there is a hike in search of Remote Teams in Google searches: 

  • The Searches for the Best Webcam increased by 100%. n kycx
  • Best Computer Monitor Searches surged by 72%. 
  • Searches For “Remote Teams” Increased By 1150% 

How Remote Working Spread Across The Globe

It is relevant to note that working remotely had take a rise since before the COVID-19 pandemic struck the world. A July 2019 report informs that remote work experienced a global growth of 159% between 2005 and 2017.

In 2017, in the US, only 3.4% of the workforce worked remotely. By March 5, 2020, 46% of US companies had already asked their employees to work from home. That provides a pertinent example of how sharply COVID-19 has impacted remote working in the US. 

This is not a US-specific story, however. As high as 88% of companies across the world have advised their companies to work from home during COVID-19. In the Asia-Pacific region, 91% of companies enabled their employees to work remotely from home since the pandemic started. 

Also read:- https://www.uplers.com/blog/why-vetting-talent-is-important/

Long-Term Impact: The Positives

The whole world has learned what is possible to do digitally. As Microsoft puts it, COVID-19 has permanently changed the way we connect with each other, and the way we do business. 

Microsoft reports that team meetings increased by 10% during the lockdown. As walking over to a colleague’s desk to ask something, or to chat over a cup of coffee disappeared with remote working – people are spending more time collaborating online. 

Interestingly, though, the number of shorter meetings climbed with longer meetings featuring less. This indicates a new pattern of collaboration: Meeting several times a day/week for quick sharing of updates, brainstorming, cross-learning, etc. 

A 72% hike in short messages between colleagues and teammates on work-related matters is another pointer to how people are connecting differently to function efficiently as remote teams. 

A Forbes article informs that 57% of the respondents to a survey mentioned that they would like to continue working remotely in a post-COVID situation also. 

The same article refers to an IBM survey where 80% of respondents have expressed a preference to work remotely at least part of the time in post-COVID times. 

A Harvard Business Review article mentions that there is 45% higher motivation among employees if they can choose where to work: at the office, from home, or a mix of both. 

Also read:- https://www.uplers.com/blog/uplers-guide-managing-remote-teams/

Think Remote, Think Offshore

The benefits of working remotely have made themselves clear and businesses from around the world have adapted to the change. 

  • Offshore Remote Teams is on average 50% more cost-effective when compared to employing onshore employees (in-house or remote) without compromise on quality or performance.
  • Our model helps you to reduce the time invested in hiring, screening, and interviewing candidates. On average, we are able to build and deploy your Offshore Remote Team in a matter of weeks from receiving your brief.
  • Solve the problem of local talent shortages and expand the pool to global. We invest time into matchmaking your business needs with our pool of in-house talent, to ensure that once we deploy your team, we meet your business requirements.

To find out if Offshore Remote Teams is a good fit for your business, take our Are You Offshore Remote Team Ready Assess

What Offshore Outsourcing Will Look Like Post COVID-19

What Offshore Outsourcing Will Look Like Post COVID-19

At the moment, “COVID-19” is the trending word (unfortunately so) in the Indian subcontinent and South-East Asia. The impact of the coronavirus strain has worsened in the private and public sectors across this part of the world, just as they are decreasing in European and Far East nations. Let’s have a look how Offshore Outsourcing Will Look Like Post COVID-19. 

Thus far, the pandemic has been seen to decrease the output of the offshoring and outsourcing industry, since the majority of the industry relies on badly affected nations such as India, Indonesia, Vietnam, and the Philippines, who are under stringent lockdowns. 

What Offshoring Will Look Like Post COVID-19

While most companies in these nations have moved to work-from-home (WFH) set-ups, daily service deliveries and business continuity have still taken a hit, since not everyone has the facilities and wherewithal to work from home. This has led to a mass blockage in workflows, and unintentional breaches of client contracts. Most industries are on the decline; offshore manufacturing is down, while digital and collaborative tools like Zoom and Skype cannot bridge the divide that face-to-face communication does so effectively within the digital service industry.  

Offshore outsourcing is on the rise 

But despite the breaking down of all types of industry, companies and their business leaders are recognizing the need for a diversified medium of business processes, through the constant pressure in this crisis mode. They can see that the overdependence on in-house workers who are unaccustomed to remote working is detrimental to business continuity; the move to providing software, laptops, and facilities for remote workers will certainly aid companies to think on their feet as we move forward.

How Outsourcing Is Set To Increase

Source

Some experts suggest the move to full-time WFH set-ups might become a reality, due to productivity-tracking tools, cut-downs on travel costs, and the ubiquity of digital services. A post-COVID-19 economy will be built on business processes that run the gamutin-house, onshore, nearshore, and offshore.

De-globalizing supply and service chains won’t become a reality because our reliance on a larger pool of talent, specialized third-party vendors, and cheaper labour is not easily resisted. The offshore outsourcing industry is valuable exactly for its flexible and cost-efficient methods. The IT outsourcing subset is accustomed to WFH mode, so the possibilities remain, that other industries could acclimate to it too.

Remote Working Is The Way of the Future

People are relying more on remote working for 3 simple reasons: time-saving, digital services, and travel costs. By minimizing travel time and spending money on travel, business continuity is kept up with the minimum of effort. Also, online collaborative tools and APIs have revolutionized how we work. 

Remote Working Is The Way of the Future

Source

It is challenging to maintain offshore teams over long distances, but technical, administrative, and accounting services that are provided online still can track productivity and meet deadlines. 

Best Remote Teams

What will be the future requirements for this? Better free source software, Wi-Fi and data pack provisions, and cheaper digital devices. Companies are looking into investing in these aspects for the foreseeable future. Most of the services industry is ripe for remote working applications.

Offshoring & Outsourcing Will Continue to Expand

The industry will continue to expand since the benefits of outsourcing outweigh the cons. Here are the four pillars on which it stands:

1. Access to Greater Range of Talent

The medium of outsourcing and offshoring is popular for opening horizons to a vast, international ocean of talent. Whenever a certain local region is undergoing a shortage of specialized talents, the digital outsourcing environment has solved the problem by creating access to specialists and commissions.

With the recent increase in lay-offs and the shutting down of many small and medium businesses (SMBs), legions of well-qualified, proven specialists, including rare ones (e.g., web developers, SEO specialists, data scientists) are now looking for new job offers. The coronavirus phenomenon has closed many doors, but it will only ensure more doors open for the future. Hiring will pick up.

Access to Greater Range of Talent

Source

2. Greater Focus On Core Areas & Superior Control Over Workers

Offshoring and outsourcing allow businesses to focus on core areas, instead of splitting resources and time for specialized tasks. Offshoring (instead of outsourcing) frequently involves in-house employees in foreign nations focusing on certain tasks and at a lower price. Consequently, control over business and marketing objectives is not compromised. Administrators can manage offshore operations from their home country.

3. Cost-efficiency & Time-efficiency

In hiring specialized, overseas teams to undertake tasks, businesses don’t need to pay out of their own pocket to train and provide office equipment to the in-house employees. Labour costs are also significantly lower in offshore regions, which aid companies to get more instances of high-quality work. 

Also Read: Is a Dedicated Development Team Worth the Cost?

Underlying all these advantages, businesses will also save time and resources on the hiring and recruitment process. The existing pool of highly trained and experienced specialists means no need to vet and interview hundreds of new candidates. When hiring online, HR resources are not wasted. 

Cost-Efficiency & Time-Efficiency

Source

4. Increased Scalability

Outsourcing vendors and offshore teams can help businesses scale up infrastructure and undertake greater volumes of deliverables. It also allows business leaders to scale up or scale down their teams depending on abundances and shortages in the economy, respectively.

These pillars of the industry won’t shatter under the weight of the burdened economy. The United States still relies on paying less than the American minimum wage for services from South Asia. Vendor rates will fall for the time being, making offshore outsourcing more attractive; later, they will increase gradually in time.

Increased scalability - offshore outsourcing

Source

Even though physical products shipping and freight costs are rising, labor costs should decrease. In case the costs are too much, nearshore services are a superior option, such as Mexico for the United States.

Dedicated Teams Enact Stable and Reliable Outsourcing

It will become easier to find the best digital services within a reasonable time frame after the coronavirus outbreak subsides, and governments relax lockdown regulations in the major hubs of the offshoring industry. International transactions of services will burgeon, as the best minds on the globe compete, allowing companies to hire them at useful rates. Nowadays, companies are not limited to local prospects and don’t have to overpay for their services.

Dedicated Teams Enact Stable and Reliable Outsourcing

Source

The best option is the hiring of dedicated remote teams of specialists. There are numerous examples of these teams, be it for digital marketing, SEO, Google Ads, social media marketing, web development, software development, etc. Teams with these skills are efficient, meet deadlines with ease, and collaborate with clients.

Dedicated Teams in Uplers

We, at Uplers, offer dedicated teams within the realms of web development, SEO, search engine marketing, and market automation. We have provided web solutions for over 500 firms globally, and have optimized engagements, impressions, and lead conversion. For their many digital marketplaces and websites. For affordable prices, our team members are steeped in the best practices that enable the smooth operation of digital frameworks.


. We improvise and implement based on the client’s needs.


Happy hiring! 

How to Train Your Offshore Teams as per Your Company Standards

How to Train Your Offshore Teams as per Your Company Standards

The estimated market value of the workplace training industry was US$370.3 billion in 2019. This sector has bounced back strongly since sinking to US$244.4 billion in 2009. This article emphasizes the need for adopting the same approach for how to train offshore teams. 

US$370.3 billion in 2019

Source

The reason is that on-boarding training combined with other kinds of skills-enhancement training are standard procedures in most companies for their in-house teams. 

Why Training Is Important For Your Offshore Team

A recent article mentions that to optimize your business gains from your offshore team, you need to make them feel integrated with your company. One of the key strategies for achieving that is an efficient onboarding process followed by training plans for your onboarding team. 

A Forbes council post stresses that training increases an offshore team’s productivity.  

Numbers also support this claim. Companies that invest in a sustained and comprehensive training program earn 218% more income per employee than those who do not have an ongoing training program. 

The overall profitability of such companies is 24% higher than their counterparts with no training investment. 

The need for an ongoing training plan for your offshore team becomes even more critical because of cross-cultural issues. To ignore cultural differences with your offshore team is an epitome of the proverbial ostrich syndrome. 

To develop an ongoing training plan for your offshore team is the smart thing to do to maximize your offshore ROI. 

5-step Training And Development Plan For Your Offshore Team

The first point to remember is to integrate a training plan into your work plan with your offshore team. As with an in-house team, with your offshore team also – training is not a one-off affair. 

The broader aim of your training plan is to increase your offshore team’s capacity to understand the culture and business processes of your organization. It is important to focus on this aspect during the onboarding process. 

1. Standardize Your Onboarding Process

  • Design a standardized onboarding process for each new offshore team member. A virtual tour of your office as part of the onboarding works well in exposing them to your work culture.
    Keep this connection open for your onsite and offshore teams to integrate with each other over time.
  • Share a company overview with specific examples of the way you work. Real-life examples inevitably convey more than theoretical explanations.
  • Present an overview of the work your offshore team will be doing as a part of the induction. That will prepare your offshore team members for detailed training on the particular role each member will have to play. 

Best Remote Teams

2. Resources And Aids You May Consider

  • The help of an external capacity-building expert may prove valuable. This investment will likely add significant value for money to your training investments.
    The 2019 report on the global training industry mentions that external experts conducted 40.3% of the total workplace training hours.
  • Use online and in-house resources to create a package of standardized training materials.
  • Integrate practice tests within your offshore team’s work plan to reinforce what they learn from training and skills development workshops.
  • Mentoring is an effective tool of entrenching lessons learned from any training. Identify at least one possible mentor in your offshore team to make training assimilation an ongoing process.

3. Design Training Objectives And Milestones Keeping Intercultural Needs In Focus

  • Integrate the need to increase cross-cultural competencies in your training plan and weave in measurable outcomes. For example, do a pre-training intercultural competency assessment. That will help you to define specific and realistic targets.
    Suppose your offshore team’s understanding of U.S. business culture emerges to be 30% in the pre-training needs assessment. You can then plan your training calendar in a manner that it reaches 60% within the first three months.
  • Remember that the intercultural capacity building will need to be mutual. You may be the client, but to optimize your offshore ROI, your in-house team also needs to be oriented towards the cultural practices of your offshore team.
    At least the ones that relate directly to the way they do business.
  • Co-curricular team activities such as watching a short film relevant to your business, followed by a discussion between your onsite and offshore teams is an effective way of promoting such mutual understanding.

Also Read: Is a Dedicated Development Team Worth the Cost?

4. Design a Structured Training Plan With Measurable Outcomes

The time and other resources you invest in training your offshore team will yield value for money only when you have effective progress and outcome tracking mechanisms. Match your training plan with the key deliverables of your project. 

Develop measurable benchmarks as in the case of training and development for increasing intercultural competencies. Below is a list of the core areas to focus on in your overall training program for your offshore team. 

  • Distinct and measurable outcomes for individual contributors, as well as for the team.
  • Whether all the members of both the teams are at the same level of open cooperation, collaboration, and communication. There might be individuals who need special attention. Be open to organizing special training plans for them.
  • Overall understanding of both your onshore and offshore teams with regard to the project timelines and milestones. Create measurable indicators to monitor how each training syncs with the project roadmap. 

5. Commitment To Achieving Key Results Areas

While training your offshore team your goal is to optimize your business ROI. For that, you need the team to effectively deliver the key results areas (KRAs) as per the specific role and responsibilities of each team member. 

 You need an in-depth understanding of the KRAs and a commitment from each team member on delivering what is their due. 

A practical way of tracking that is to closely monitor how efficiently each team member is able to identify any gap and address that urgently. Tie measurable improvements in this sphere with training outcomes. 

Final Point

  • Occasional visits by your onsite team members to your offshore remote team’s office can strengthen intercultural understanding and team bonding.
  • If your resources permit, occasional visits of your offshore remote team members to your real office would also help.

Further, if you wish to hire dedicated offshore developers, designers or marketers, do get in touch.

7 Ways To Manage Offshore Dedicated Teams With Clever Project Management Tools

How to Manage an Offshore Team with the Best Project Management Tools

Worried about failed offshoring experiences? Read these tips to make offshoring a rewarding experience.

It was a usual workday. James Hills, the president of the U.S.-based marketing firm MarketingHelpNet, opened his laptop to check his emails. No emails. His website didn’t exist either.

It took Hills a few moments to realize what had happened. His offshore web development vendors in the Philippines had simply shut it all down. Because of a dispute.

It’s a real-life story. Not fiction. Check the link.

Offshoring Horror Stories Do Exist

The James Hills case is extreme. It is certainly not the only one, though. There are several other horror stories easily available in the public domain. Of offshoring gone bad

So much so that Google readily offers you the keywords “outsourcing failure stories”. Check it for yourself if you must.

Do You Give Up Offshoring, Then?

That – we believe – is the other extreme. It is a typical knee-jerk reaction that throws the baby out with the bathwater. Cliches are cliches because they are true, you know.

If you respond rather than react, you will be able to retain the advantages of offshoring without suffering its cons.

Use these tools and enjoy a great offshoring experience.

Ways to Manage Offshore Teams with Best Project Management Tools

You need these sets of tools to reap the benefits of offshoring without having management nightmares:

  • Project Management
  • Team Management: 
  • Communications Management
  • Team Collaboration Tools
  • Processes and Procedures

There are smart tools and techniques to effectively handle each of these areas. However, tools do not necessarily mean digital tools – some of them are human actions that you need to undertake.

1. Governance: Sign as Detailed A Contract as Possible

As we said, this is a technique that needs human action – not software. And, it is critical for efficiently managing your offshore project with a dedicated team. 

Think through your project needs as thoroughly as you can and put them down in the contract. Have discussions with your dedicated offshore team to check their understanding of the project needs. 

This pre-project-onset action is a necessary precondition of efficient project management with an offshore dedicated team. Ensure that your offshore partners are on the same plane as you in project understanding. 

2. Project Management: The Agile Approach

Project Management Institute’s 2017 Pulse of the Profession report mentions that 71% of their respondents use the Agile approach. In varied projects, not just software development. Respondents for this report consisted of 3234 project management professionals from Africa, Asia Pacific, Europe, the Middle East, and North America.

Spread your project deliverables across the project timeline. That’s Agile in the simplest terms. This is an approach eminently suitable for offshore partnering. If anything has to fail, you’ll know it fast – that’s the core advantage.

3. Operations Management: Online Project Management Platforms

There are several highly popular ones: Jira, Proofhub, Slack, Trello, and so on. Choose the one that you and your offshoring partner feel most comfortable with. Create a project roadmap using the tool, focused on the Agile approach.

Here’s a glimpse into the user ratings of some of the best project management tools on a scoring scale of 1-10: 

Jira

Jira from Atlassian facilitates the application of the Agile approach. It helps in project task prioritization, identifying bottlenecks. It allows customizing workflows, which helps to add project milestones. Advanced reporting, search and filtering options, and advanced security options are some of the preferred features of this tool. 

  • Total number of reviews: 120
  • Reviewer profiles: 
    • 52 medium-size businesses
    • 21 small businesses
    • 47 enterprises
  • Score 9-10: 64
  • Score 7-8: 41
  • Score 5-6: 13
  • Score 3-4: 2
  • Score 1-2: 0

Proofhub

Apart from project tracking and task management, Proofhub also enables chats, discussions, and collaboration for proofing. It facilitates time-tracking for each task even during multitasking. It can also generate custom reports in addition to default reports. 

  • Total number of reviews: 9
  • Reviewer profiles: 
    • 5 medium-size businesses
    • 3 small businesses
    • 1 enterprise
  • Score 9-10: 6
  • Score 7-8: 3
  • Score 5-6: 1
  • Score 3-4: 0
  • Score 1-2: 0

Slack

Slack is mainly a messaging platform, which also allows the integration of third-party apps like Google Drive, ZenDesk, etc.  It allows both public and private messaging and archiving of documents. However, some users feel it works better as a communication platform in combination with a PM tool like Trello.

  • Total number of reviews: 178
  • Reviewer profiles: 
    • 73 medium-size businesses
    • 66 small businesses
    • 39 enterprise
  • Score 9-10: 138
  • Score 7-8: 38
  • Score 5-6: 1
  • Score 3-4: 0
  • Score 1-2: 1

Trello

This one is an easy-to-use PM tool with a strong collaboration feature. However, it does not offer reporting and time-tracking features.

  • Total number of reviews: 171
  • Reviewer profiles: 
    • 65 medium-size businesses
    • 73 small businesses
    • 33 enterprise
  • Score 9-10: 104
  • Score 7-8: 57
  • Score 5-6: 10
  • Score 3-4: 0
  • Score 1-2: 0

Whichever tool you choose, the important point is to stick to it. Make sure that all project communication gets reflected on this platform. 

Discourage your offshore project manager to pick up the intercom and issue an instruction to three other team members. Get them into the habit of issuing instructions on the one of the best project management tools.

4. The Dedicated Team Model

That is the approach you need to adopt for efficient and effective management of your offshored project. This is the next best thing to an in-house team. 

It might even be better actually. It combines the advantages of in-house and offshoring, minus the disadvantages of either.

Why The Dedicated Team Approach Works Best

  • You have a team committed full-time to your project, under your monitoring and supervision. This is very different from an average offshore team on which you have little control. 

In the prevalent model, you will have little or no say on the team’s everyday functioning. Just the opposite is true with the dedicated team model.

  • The team leader/ project manager cannot make arbitrary changes in the team structure without your prior approval.  

In the most prevalent offshoring model,  is possible that when you hire an agency, the proposed team members have the skill-sets you require. However, the agency might shift team members to other projects. You may only get to know it later. 

That dedicated team model rules out such a possibility.

  • You also save on other overheads like office setup and equipment, orientation and training, etc. You have skilled professionals ready for you to have them in your team. 

5. Communications Management Tools

Team meetings are necessary, whether your team is in-house or offshore. Even with the adoption of the best project management tools. 

The special need for an offshore team is that you cannot have it in any of your office meeting rooms. You need to create an online platform for the meetings. 

There are several options for you to choose from. 

Skype remains one of the most preferred online video conferencing platforms. In 2017,  there were 1.33 billion Skype users all over the world, informs Statista. The estimated number of users by 2024 is 2.27 billion. 

Zoom, however, has emerged as a tough competitor to Skype. In January 2020, Zoom had 12.92 million active users, says CNBC. That is a 21% increase from where it ended in 2019. 

Both tools have their pros and cons. The general consensus is: 

  • Zoom works better for teams that need to have frequent video conferences.
  • Skype works better for teams more oriented towards holistic business solutions. 
  • As per the TrustRadius rating, Skype scores 7.9 out of 10 while Zoom’s score is 8.9.

While Skype and Zoom are the most popular tools for online team  interfaces, there are several other tools that you may want to check out: 

  • Apache OpenMeetings
  • Cisco Webex
  • ezTalks Meetings
  • GoToMeeting
  • Pexip
  • Team Viewer

Please note that the arrangement is alphabetical. It’s not a rating. 

6. Team Collaboration Tools

Google Drive

Google Drive continues to be one of the most popular storage and sharing online apps. Statista informs that in October 2019, Google topped the list of “most visited multi-platform web properties” in the U.S. It had nearly 259 million unique visitors from the U.S. alone.

An average of 1.7 billion people across the globe use Google on a daily basis. 

You get 15 GB storage free on Google. You can upgrade that to 1 TB for US$ 9.99 per month. 

Dropbox

A Forbes article states that at the end of the first quarter of the U.S. financial year 2018, Dropbox had 11.5 million users. 

Dropbox offers only 2 GB storage space free. You can buy up to 1 TB space. The paid plans start from US$ 9.99 per month. 

7. Online Storage & Sharing

Microsoft’s One Drive

It is a good fit for Windows users, naturally. One Drive offers 5 GB of space free and the paid plans start at only US$ 1.99 per month for 50 GB of space. 

If you need more space, there is a business plan for US$ 60 a year for 1 TB space. 

Box

Favored by small businesses and enterprises, Box comes with 10 GB of free space. Its paid plans start from US$ 10 per month. 

End-note

We started with human action, and we end with one as well. 

Treating your offshore dedicated team as a business partner rather than a vendor is one of the best strategies you can adopt. With a long-term relationship comes trust and dependability. Both of these are important factors in giving you a rewarding offshore experience.

7 Reasons To Hire an Offshore Team When Trying To Close A Big Client

7 Reasons To Hire an Offshore Team When Trying To Close A Big Client

After a slight dip in 2018, the global outsourcing market recorded almost 8% growth in 2019, as the annual revenues for the market hit the $92 billion mark.. 

R&D offshoring has been growing at a rate of more than 60% annually, while digital services offshoring has witnessed a growth rate of 30-35%.

outsourcing stats for hiring offshore teams

 Source

Why Companies Prefer Offshoring?

The Encyclopaedia Britannica summarizes five major reasons behind offshoring, of which the last three apply more to the offshoring of manufacturing tasks than to digital services offshoring:

  • Cheaper labor costs
  • Less strict labor regulations
  • More relaxed environmental norms
  • Tax benefits
  • Easy access to raw materials

Offshoring software development and other digital services offshoring have added several totally new dimensions to the reasons for offshoring. 

  • Accessing readymade teams of highly trained and skilled personnel at prices considerably lower combines with other incentives. 
  • You save time and resources on the entire hiring and recruitment process. 
  • The savings on overhead costs associated with training and office equipment also contribute to cost-cutting.
  • Business efficiency increases with outsourcing as it leaves more time for core business functions. 
  • Adds to the existing in-house skills and gets specialized tasks completed faster by engaging the relevant expertise. 

Why An Offshore Team Is Great for Backup Support?

A Deloitte study presents the efforts offshore partners make to ensure a seamless experience for partners. A look at those reasons clearly reflects why a dedicated offshore team can be great backup support for both sudden and regular business needs. 

We add our own research findings to make the list more comprehensive. 

1. Offshore Partners Usually Adopt A Collaborative Approach and Help the Client Organization to Develop Proof of Concept for Business Development

The Deloitte study indicates that client organizations are happy with the collaborative approach that their offshore partners usually practice. It implies that your offshore team helps you not just in carrying out a project, but also in securing new ones. 

Offshore team members openly share their own knowledge and expertise to help client organizations develop the proof of concept for potential new projects. Whether you have to get your Board’s approval to implement your new idea or entice a client with it – a solid proof of concept is critical. 

Your offshore team is an ally to depend on for this critical component, evidence suggests.

2. An Offshore Team Can Add to Your Secondary Revenue Stream

Your offshore dedicated team has the potential of adding a secondary stream of revenue to your business also. Your offshore dedicated team is like an extension of your in-house skill sets. That increases your portfolio of business offerings. 

A recent article stresses the need to find multiple revenue channels for accelerating business growth. It emphasizes the need to access outsourced expertise to add to your secondary revenue source. 

With an offshore dedicated team at your disposal, you already have such expertise to bank on. You have a readymade solution to implement your secondary revenue strategy straightaway. That also keeps you protected against ups and downs in your primary business area. 

Best Remote Teams

3. An Offshore Team Is Your Best Backup When You Need Resources and Skills to Meet a Short Deadline

Business like life springs surprises. Despite the best planning, there may be sudden needs that require specific skills at a short deadline. An offshore team at your disposal means you can readily access the necessary expertise without any time loss. 

Such a situation may arise because of a new lucrative project with an incredibly tight deadline. It may also arise because of a sudden scalability need in an existing project. You may even need to replace your in-house expertise at short notice because of a team member leaving. 

If you have an offshore dedicated team with proven expertise, then you know where your backup will come from.

4. Your Offshore Team Increases Your Business Productivity and Facilitates Focused Resource Allocation for Further Business Growth

Deloitte’s global outsourcing survey 2019 reveals that 58% of the responding companies experience up to 15% productivity growth through outsourcing. Nearly half of the respondents (49%) pass the growth savings back into their businesses.

Productivity increase through outsourcing

Productivity increase through outsourcing: Source

Having access to extended expertise thereby increases business growth opportunities by increasing business productivity. It further adds to the growth potential by generating savings that can be channelized back into the business.

Also Read: Ultimate Guide for Agencies to Draw Maximum Benefits from Outsourcing

5. Your Offshore Team Helps You Present the Right Expertise to Your Clients for Extended Reliability

The Deloitte 2019 survey highlights that the ability to anticipate the needs of business units and client organizations scores high (6 on a marking scale of 1-10) as one of the advantages gained from outsourcing. 

When you have an offshore dedicated remote team, you have a readymade talent pool to present as part of your expertise to clients. It facilitates continuing clients to trust your ability to deliver. It also generates the necessary feeling of reliability for the new clients you secure. 

In addition, the ability to anticipate client needs and offer the necessary skills to them before they ask for it builds trust and dependability. 

With a readymade team of specialized experts as and when you need them, your ability to present a confident sales pitch to your existing and potential clients increases manifold. You know you do not need to scramble to find the expertise needed – it is already there.  

6. Your Offshore Team Helps You Pitch for Large Projects with Scalable Needs

As high as 72% of the respondents in the Deloitte 2019 survey have emphasized the need to continue with the same outsourcing partners. They believe it to be a means to retain their access to the necessary talent. 

By retaining such talent, your opportunity to look for large projects with scalability needs increases. You can pitch for such projects without any worries for extra investments of time and resources in the form of recruitment, training, office equipment, etc. 

To have a long-term offshore partnership is to have a readymade solution to scalability needs at any given point in time. You are saved from the headache of sourcing the required talent and go through the entire orientation process. 

7. Your Offshore Team Gives You High Return on Investments-fast!

The Deloitte 2019 survey indicates that 80% of the respondents recovered their outsourcing investments within three years. Half of them recovered it within the first two years.

Recovery of outsourcing investments

Recovery of outsourcing investments: Source

You cannot possibly ask for a faster ROI rate. It is clearly a win-win situation to have an offshore dedicated remote team for business growth. 

Consider The Dedicated Team Model for Offshoring

Due to the many advantages it brings, offshore partnering has become more popular in recent years. The dedicated team model (DTM) has all the pros of an in-house team without the cons. 

  • In the DTM model, the client and the service provider enter into a long-term contract for specific service needs. The vendor organization presents an expert team, which remains dedicated to serving the client organization post-approval. 
  • The client organization retains full control over the team’s functioning, except for typical administrative tasks like leave calculation, etc. 
  • The payment of team members is on a work-to-work basis. When there is no work, paychecks do not need to be issued. However, the dedicated team is always available to assist the client organization.

Looking Ahead

Businesses go through ups and downs regularly. Market volatility has increased with globalization and the emergence of new markets and competitors. Keeping a dedicated offshore team for backup support is a secure business investment. This post presents sound evidence of that.

How To Manage Time Zone Differences When Working With Offshore Dedicated Teams1

How to Manage Time Zone Differences when Working with Offshore Dedicated Teams

Managing the time along with short ends plays a crucial role in business. While working with offshore team time becomes a distinguishing characteristic hence it is advisable to predetermine the time zone of the corresponding locations before you hire their services. Out of all the other locations, India is one of the most preferred countries for outsourcing projects. It is due to a number of reasons out of which the difference in time zone works in its best interest.

As it is obvious that the time frame across the world varies greatly, following the Asian standard Time there are many regions in the continent considered best for outsourcing software development. It is certainly different from other countries with large hours.

  • United States- India is almost 10.5 hours ahead
  • Australia- India is almost 4 hours back
  • Europe- India is almost 5.5 hours ahead
  • The Middle East/ East Africa- India is almost 2.5 hours ahead

Scheme of Time Zone

There are incredible benefits that one can easily convert from the time difference window when working with the offshore dedicated teams. Let us have a glance at the same-

Supreme services- in order to obtain unhampered and timely services and to stay ahead of the competitive age, offshore dedicated teams work best. The time difference in Asia Continent also works in the interest of the world.

Absolute coordination among the team- many software development companies have multiple individuals associated with onsite or off-site teams and all together they work in the same interest. The project is constantly transferred from one country to another country depending upon the working hours and this coordinated approach helps in shortening the estimated time of arrival.

Cost-saving- it can help you get the best hands-on your project where you can save time at an almost affordable cost. The time difference of a country like India can be highly turned to an advantage.

Why it is Important to Know About a Business Partner’s Time Zone

In the below-mentioned segment, you will learn about the time difference between the US and most popular offshore destinations-

dedicated teams in India time-zone differences

As we have clearly seen the difference in various geographical locations, it seems more a sign of opportunity rather than a barrier. Understanding the time zone of your offshore dedicated team you can easily set up meetings for a few individuals or the entire team in flexible hours. To maintain transparency among the involving parties you can share the well-structured time schedules and calendars so that all can be benefited.

The Only Elephant in the Room is Not for You

Considering the intensive nature of offshore development teams, the development of software is no longer a timorous concept. With the advent of technology in this segment, a large number of companies are looking out their way to get the best professionals for developing their projects. You might be wondering how to bring the experts in your project development requirements. Well, this is not as poor-spirited as it sounds and bringing some incredible strategies can easily help you to manage and execute the plan.

Elaborate Your Vision- as soon as you embark to outsource the project it is functional to set your right foot at first. You have to present a clear vision to the team so that they can actually realize your idea. In the big picture, you have to take care of the fact that all the professionals associated with your project know your approach.

Uninterrupted Communication- consistent communication is the key to excellent projects and in order to check over the work status or progress made upon such end, you have to maintain conversation frequently. Also keep discussing the timelines, limitations, scope and other such grounds with the team.

Avoid any Obstacles- the success rate of the offshore development project entirely depends upon how efficiently you can deal with the conversation and explaining the requirements. Offshore teams are located all over the world and this only reason can cause many barriers in the communication so it is better to take a pause and consider all the necessary elements which might cause the interruption.

Use General Vocabulary- we are discussing geographical terms, so it is obvious that there will be some common errors regarding the sophistication during the conversation. In order to avoid any misunderstanding or overlooked event, you can give large credit to precise words and short statements explaining your proposal.

It is not faint-hearted to say that managing the offshore dedicated team is a difficult task. With the right mindset and clear approach level you can easily take heed of the suggestions and alleviate your company to another level.

Hire Pre-vetted & High Performance Remote Teams

Trump Cards by Hiring Offshore Teams

The offshore project development team shoulders the responsibility for every business dynamics efficiently. It is even considered wise for the businesses to outsource the project in most of the cases for plenty of benefits including but not limited to-

24/7 Project Development Cycle- The ultimate weapon in outsourcing the project is time and it is in your hands to utilize it the most.

Working With Experienced Professionals- Not every business platform is capable of hiring experts under all circumstances. Hence if you are looking for cost-savvy options but willing to work with highly skilled professionals then you can approach the outsourcing model.

An Increase in Efficiency– Working with an offshore team guarantees the involvement of cutting-edge Technology because the production can accelerate at an unprecedented rate.

Cultural Dimensions- It is a cherry on the top as the cultural diversity can be extended to different levels of benefit in both parties.